Répondez S’il Vous Plaît, or in short, RSVP, is a French phrase that simply means “Please respond” in English. Almost everyone is familiar with this term when they receive an invitation. Hence, you won’t have to worry about people not understanding what you mean. Instead, just get them to respond and confirm to your invitation, so that you will be able to finalise on the number of attendees for your seminar.
It is very common for an invitation to be overlooked. The main reason is due to your guest being really busy at the point of time when they received it. Therefore, they might just leave it aside for the time being. Some eventually do get back to you, while others simply forget entirely about it. Then, there are also others who mistake your invitation for an advertisement and may very well disregard it. Even for those who actually respond to your invitation and agree to come, they might totally forget about it without any reminder sent to them. All these could cause the number of attendees for your seminar to drop drastically. Thus, it would be wise for you to provide each and everyone of them with a gentle reminder.
A reminder would worked best if it is sent at least three days before the actual event. Depending on the number of attendees, you may choose to either text them or call them. If you are expecting a huge turnout for your seminar, send out a text message just to double confirm their attendance. For those that revert back to your text, you can confirm their attendance on the spot. However, for those who do not, you might want to consider giving them a call the next day just to double check. Although it may seem like a tedious and troublesome task, this acts as both a reminder as well as a last chance for them to register for your seminar.
If you are still unable to reach them after giving them a call, just leave them a message to inform them to call you if they plan to attend your seminar. It would be wise to give them a cut off timing. For example, if your event is on a Friday, inform them to call you by 2pm on Thursday. This will allow you time to sort things out and slot them in. At the end of the day, for a seminar to be successful, RSVP is a key factor. For the best possible outcome, ensure that you finalise the number of attendees two days before the event. If you are looking for a place to hold a seminar, check out http://www.seminarroom.com.sg/ today!