Perhaps one of the most crucial factors before deciding on the choice of a seminar room is the cost. Some may rank this as the top priority, others may rank it differently. However, whichever way you choose to rank it, you will always have to keep it in mind before making your choice.
First and foremost, you have to set aside a budget to work with. There are many people who do not even have a budget, they simply go for the cheapest alternative that they can find. This is a wrong way to approach the situation. Without having a budget, you won’t know if the “cheapest” alternative is indeed worthwhile and within means. Hence, it is always essential to decide on a budget and ensuring that your choice is within it.
Secondly, always check the type of rates that is being offered. This can range from an hourly rate to a daily price or even a fixed room charge. By understanding the way in which the rate is being charged, you will be able to determine the total cost. You will also be able to decide on the amount of hours that you will require for usage.
Always try your luck in checking for available discounts. If there aren’t any, then it wouldn’t hurt to try and negotiate the initial price. Some companies will be more willing than others. However, there is always a certain limit to it, so avoid going overboard during negotiations as this might make companies withdraw their offer.
Remember to check if the cost that is quoted to you is final and if there are any other additional charges or hidden costs. For example, if you request for their staff to be present during your seminar, is the cost already included in the quoted price or is it considered to be an additional cost? Aside from that, are refreshments included as well or are they charging them separately?
The next thing to note of is when the payment required. Is a deposit required in advance? If so, how many days in advance? Or can the full payment be made on the very day itself? Also, consider the payment method. Normally, a cheque is acceptable, but feel free to check if there are other means of payment.
Finally, do not forget to check on the cancellation policy. For example, if you make a cancellation, will you be able to get the full refund or just a partial refund? Aside from that, check on the number of days in advance that you need to inform of the cancellation in order to receive a refund.
This concludes some of the issues to consider with regards to the cost of a seminar room. By following all these steps, you will be able to make a wiser selection. At Seminar Room, we offer both hourly and full day rates to cater to your needs. Furthermore, these are nett prices so you won’t have to worry about any other additional charges!